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Finance & Administrative Officer

Position:Finance & Administrative Officer
Type of employment: Local contract
Employment start: 11 May 2026 or as soon as possible thereafter
Location: Danish Embassy in Stockholm, Sweden
Deadline for application: 24 April 2026

 

The Embassy of Denmark in Stockholm is looking for a part-time (22 hours) Finance & Administrative Officer on an open-ended local contract.

 

The position

  • Main focus is on accounting and finance and your tasks will i.a. include the following:
  • Managing payroll, social security contributions, and pensions.
  • Performing back-up functions for accounting, including invoicing, bookkeeping of payments/reimbursements and assisting colleagues with daily financial transactions.
  • Ensuring financial controlling and adherence to internal and external regulations. Handling VAT returns to the Swedish Tax Agency
  • Acting as a super user for the archiving system.
  • Other ad hoc assignments.

 

The ideal candidate

  • Has an educational background in administration and has experience from a similar position.
  • Is highly proficient in Microsoft Office. Previous experience with Navision and the Spiris payroll system is a merit.
  • Has the ability to work independently while also being a collaborative team member.
  • Is analytical, solution-oriented and proactive, with a strong focus on service and compliance.
  • Possesses excellent prioritization skills and the ability to manage time-sensitive tasks effectively.
  • Is structured, responsible, and resilient in a professional environment.
  • Has a strong aptitude for numbers and is skilled at expressing themselves clearly in writing.
  • Is willing to work extra hours occasionally when needed.

 

What we offer
We are an Embassy of driven and dedicated people. Our work environment is dynamic with a high team spirit and a large degree of independence in planning the daily work. We are motivated by making a difference and strive to represent Danish interests in Sweden in the best possible way - and have fun while doing it. We offer an opportunity to develop in an international environment with very diverse tasks, while providing value to Denmark.

 

Employment conditions

  • Part-time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service.
  • 22 hours work week, including 30 min. lunch, based on a flexible hours schedule.
  • Entitlement to 2.08 days of paid holiday per month (25 days per year).
  • A salary which reflects the candidate’s level of qualifications and functions.
  • Social security and workplace pension schemes.
  • Benefits and other conditions based on the Embassy’s Staff Rules.

 

Application and Recruitment Process

Please submit your application with the relevant supporting documents to [email protected] marked “Application: Finance & Administrative Officer”.

Deadline is 24 April 2026. Selected candidates will be invited for interviews, which are expected to take place in week 18.

The chosen candidate must be able pass security clearance by the Danish authorities prior to appointment.

In the Danish Foreign Service, we want to promote equality and diversity. Therefore, all qualified and interested candidates irrespective of age, gender, religion and ethnicity are encouraged to apply for the position.

 

Additional information
For additional information about the position, please feel free to contact Head of Administration Anna Dahlmann, e-mail: [email protected], phone: +46 (0)8 406 75 38. For more information about the Embassy, please visit our website www.sverige.um.dk.

 

About us
The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with 28 employees, 5 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden. For more information on the Embassy, see www.sverige.um.dk.